Contract to Keys

Transaction Coordinating service for Key Realty Agents

Overview

The KEY AGENT will:

• Complete the Contract2Keys request form. 

Ohio (https://forms.gle/Bk9fjQrLZHvw4Cvj7)

Michigan:  Please contact team@virtualacs.com

First Time Contract2Keys Agent Registration (https://forms.gle/rPUcTztPB2sYNBkc7)

 

The CONTRACT COORDINATOR will:

1. Accept the invitation & review the request form.
2. Email acceptance & introductions:
   1. Email the agent that the file has been accepted into Contract2Keys.
   2. Email introductions to:
      1. Client
      2. Other Agent
      3. Title Company
      4. Lender
   3. Ensure the agent’s folders in Dotloop are complete and approved:
      1. As the file progresses the Closing Coordinator will submit the appropriate folders for review per Key Realty policy/standards:
      2. If corrections are needed, coordinate corrections with agent and/or client
      3. If the folder is complete and compliant, submit for review.

 

For a Sales folder 

• Review documents & coordinate with agent and/or client for any missing docs/signatures.

Prepare the following documents with 24 hours notice

• • • Contract Extensions
    • Removal of Inspection Contingency with verbiage provided by agent and pull inspection pages
    • Lender required documents and addendums
• Send contract package to title company and/or lender including escrow letter
  • Agent Signature required to approve and verify escrow letter
• Confirm receipt of earnest money
• Organize sales and closing folders and submit for review
• Order home warranty and load invoice into dotloop
• Weekly email updates from Vendors To Clients
• Track dates and send reminders to agents and clients prior to expiration:
  • Collection of EMD
  • Inspections
  • Remediation
  • Finance
  • Final Walk-Through 
  • Closing

 

• Schedule or Confirm Events:

  • Ensure the loan application deadline is met

  • Notify everyone of important contract dates

  • Send verification of the earnest money (buyer)

  • Coordinate return of earnest money (buyer)

  • Assist with scheduling of the final walk through 

  • Assist with scheduling of the closing

 

• Agent reminder for a complete review of HUD including:

  • Commission

  • Warranty

  • Closing costs

 

• Once the transaction has closed the coordinator will:

  • Review Closing folder documents & coordinate with agent and/or client for any missing docs/signatures.

  • Send client survey form (if the agent provides their link for Realtor.com/Zillow or other survey request portal of their choosing)

Contact Information: 

Michigan:   MIClosing@keyrealtyagent.com

Emmy Jandernoa
Agent Concierge Services
616-723-3290

www.Virtualacs.com

Team@virtualacs.com
emmy@ej-realestate.com

 

Ohio:  Jessica Bramer-Isakov  •   OHClosing@keyrealtyagent.com  •  419-740-1224